Master How to Use Skype for Personal and Business Calls and Video Conferencing

Are you looking for an efficient way to communicate with your clients? Look no further! Skype is the perfect tool for personal and business calls, as well as video conferencing. With its user-friendly interface and wide array of features, Skype communication will revolutionize the way you connect with your clients. Whether you are a freelancer or a business owner, Skype is a must-have tool in your communication arsenal.

Skype allows you to have real-time conversations with your clients, making it easy to exchange information quickly. It offers chat, voice calls, and video calls, ensuring that you can communicate in the most convenient way for both you and your clients. Whether you need to introduce yourself, onboard a new client, provide project updates, or have weekly meetings, Skype has got you covered.

In this article, we will guide you through the key areas of Skype communication that you should focus on, including initial introduction meetings, screen sharing for onboarding, quick daily check-ins, weekly meetings for project discussions and feedback, and video calls to create a personal relationship with your clients. So, let’s dive in and discover how to master Skype for personal and business calls and video conferencing!

Initial Introduction Meeting

When starting a new project or working with a new client, the initial introduction meeting is a crucial step in establishing a connection. With Skype, you have the flexibility to choose between a chat, voice call, or video call, depending on the client’s preferences. This allows you to communicate effectively and personally, creating a strong foundation for your working relationship.

During the initial introduction meeting, Skype also enables you to share files and images instantly. This feature is particularly useful for sharing test results or showcasing project snapshots. With just a few clicks, you can exchange important documents and visuals, ensuring that both you and your client are on the same page.

By leveraging Skype’s capabilities for the initial introduction meeting, you can kickstart your project on the right foot. Whether through chat, voice calls, or video calls, you can establish rapport, discuss project requirements, and exchange necessary files seamlessly.

Screen Share for Onboarding

One of the key features that make Skype an efficient communication tool for freelancers is its screen sharing capability. This feature is especially valuable during the onboarding process when freelancers need to familiarize themselves with a new client or project. Screen sharing allows for a visual demonstration of tasks, making it easier to explain complex issues or demonstrate specific steps. By incorporating screen sharing into onboarding, freelancers can provide a more efficient and effective experience for both themselves and their clients.

During onboarding, there may be instances where communication gaps arise or when it is necessary to understand intricate details, such as website errors. Screen sharing enables freelancers to share their screen with clients, allowing them to see exactly what is happening on the freelancer’s end. This visual demonstration helps bridge the gap in communication and ensures that both parties are on the same page.

With screen sharing, freelancers can walk clients through various tasks, provide step-by-step instructions, and troubleshoot any issues in real-time. This hands-on approach not only enhances the onboarding process but also instills confidence in clients by demonstrating the freelancer’s expertise and commitment to delivering quality work.

Benefits of utilizing screen share for onboarding:

  • Efficient communication: Screen sharing enables freelancers to explain tasks visually, reducing the chances of miscommunication.
  • Visual demonstration: Clients can see exactly how tasks are performed, making it easier for them to understand complex concepts or processes.
  • Real-time troubleshooting: With screen sharing, freelancers can quickly identify and address any issues, saving time and ensuring a smoother onboarding experience.
  • Enhanced client satisfaction: By providing a more efficient and effective onboarding experience, freelancers can leave a positive impression on clients, setting the stage for a productive working relationship.
Screen Share for Onboarding
Features of Screen Share for OnboardingBenefits
Visual demonstration of tasksClear understanding of complex concepts and processes
Real-time troubleshootingQuick identification and resolution of issues
Efficient communicationReduced chances of miscommunication
Enhanced client satisfactionPositive impression and productive working relationship

Quick Daily Check-ins

Effective communication is key to the success of any freelance project. Quick daily check-ins with your clients through Skype can help ensure that everyone is on the same page and that the project is progressing smoothly. These regular updates provide an opportunity to discuss project updates, address any concerns, and maintain open communication throughout the duration of the project.

During these check-ins, you can provide your clients with updates regarding your work progress, highlight any completed tasks, and discuss any challenges or obstacles you may be facing. This allows your clients to stay informed and involved in the project, fostering a sense of trust and collaboration. By keeping the lines of communication open, you can address any issues or changes that arise in a timely manner, ensuring that the project stays on track.

Skype’s messaging feature makes it easy to have quick, real-time conversations with your clients. You can use this feature to ask any immediate questions, seek clarification on project requirements, or provide updates on specific tasks. This instant communication helps to avoid any misunderstandings and allows for efficient problem-solving.

Benefits of Quick Daily Check-ins:

  • Regular updates for clients on work progress
  • Open communication and addressing concerns
  • Fostering trust and collaboration
  • Immediate problem-solving through Skype messaging
Client UpdatesProject Updates
Regularly inform clients about progressProvide updates on completed tasks
Discuss any challenges or obstaclesAddress any changes in project requirements
Answer any immediate questions or concernsSeek clarification on project details

By incorporating quick daily check-ins into your workflow, you can enhance client satisfaction, improve project efficiency, and build stronger professional relationships. Regular communication and updates demonstrate your commitment to delivering high-quality work, ensuring client confidence and trust in your abilities.

quick daily check-ins

Weekly Meetings for Project Discussions and Feedback

A crucial aspect of effective communication with clients is conducting weekly meetings for project discussions and feedback. These meetings provide a platform for freelancers and clients to come together, exchange ideas, address any concerns, and provide valuable feedback. By regularly engaging in these meetings, freelancers can build trust, enhance collaboration, and ensure that the project is progressing smoothly.

Key Objectives of Weekly Meetings:

  • Project Progress: One of the primary goals of weekly meetings is to discuss the progress of the project. This includes reviewing completed tasks, analyzing any challenges encountered, and setting targets for the upcoming week.
  • Feedback and Suggestions: Weekly meetings offer an opportunity for clients to provide feedback and suggestions on the work done so far. This feedback helps freelancers understand the client’s expectations and make any necessary adjustments to deliver a final product that meets their requirements.
  • Issue Resolution: Inevitably, issues and obstacles may arise during a project. Weekly meetings provide a platform to identify and address these issues promptly, ensuring they do not hinder progress.
  • Collaborative Decision-making: Weekly meetings facilitate open and collaborative decision-making between freelancers and clients. This helps align expectations, resolve conflicts, and ensure that all stakeholders are on the same page.

By establishing a consistent and structured approach to weekly meetings, freelancers can foster effective communication, demonstrate their commitment to the project’s success, and strengthen the client-freelancer relationship. These meetings serve as a vital touchpoint throughout the project’s duration, allowing freelancers to showcase their progress, receive input, and ensure that the final deliverable meets or exceeds the client’s expectations.

Benefits of Weekly Meetings
1. Enhanced Communication
2. Improved Collaboration
3. Efficient Issue Resolution
4. Clarification of Expectations
5. Strengthened Client-Freelancer Relationship

These meetings also provide an opportunity for freelancers to demonstrate their professionalism, proactive approach, and dedication to the project’s success. By actively listening to client feedback, taking constructive criticism positively, and offering innovative solutions, freelancers can establish themselves as trusted partners in the client’s eyes.

Weekly Meetings for Project Discussions and Feedback

Overall, weekly meetings play a crucial role in project management, ensuring effective communication, fostering collaboration, and providing valuable feedback. By prioritizing these meetings and utilizing them to their full potential, freelancers can optimize project outcomes and build long-term relationships with their clients.

Video Calls to Create Personal Connection with Clients

When it comes to building strong work relationships, personal connection plays a crucial role. Video calls offer a unique opportunity to bridge the gap between remote freelancers and clients, allowing for face-to-face interaction regardless of physical distance. Through video calls, you can establish a more personal connection with your clients, fostering trust and enhancing the overall communication experience.

By engaging in video calls, you can put a face to a name, making the professional relationship more meaningful and authentic. Seeing each other’s expressions and body language adds depth to the communication process, creating a sense of closeness and understanding. This personal touch can lead to better collaboration, increased client satisfaction, and a stronger partnership.

The Benefits of Video Calls in Work Relationships

  • Enhanced Communication: Video calls provide a more comprehensive means of communication by incorporating visual cues, tone of voice, and non-verbal gestures.
  • Building Trust: Face-to-face interaction fosters trust and confidence in the freelancer-client relationship, as it allows for a more authentic connection.
  • Improved Collaboration: Video calls enable real-time collaboration, making it easier to exchange ideas, provide feedback, and work together on projects.
  • Strengthened Relationship: Developing a personal connection through video calls can lead to long-lasting client relationships, repeat business, and referrals.

Overall, integrating video calls into your communication strategy can have a profound impact on your work relationships. It adds a human touch to your interactions, making the experience more enjoyable and productive. Whether it’s discussing project details, addressing concerns, or simply checking in, video calls are a valuable tool for fostering strong connections with your clients.

Installing Skype for Business

Skype for Business is a powerful communication tool that allows businesses to connect with clients and collaborate effectively. To get started, you need to install Skype for Business on your device. The installation process is straightforward and can be completed in a few simple steps.

If you are a Microsoft 365 user, you can download Skype for Business from the Microsoft 365 home page. Once you have accessed the page, select your preferred language and choose the version that matches your Office programs. This ensures compatibility and seamless integration between Skype for Business and your existing Office suite.

After selecting the appropriate version, follow the on-screen instructions to complete the installation. Once installed, you can launch Skype for Business and start using it for your business communication needs.

Installing Skype for Business

Choosing the Right Version

When installing Skype for Business, it’s important to choose the version that best suits your business requirements. There are different versions available, each with its own set of features and capabilities.

If your business relies heavily on Microsoft Office applications, such as Word, Excel, and PowerPoint, it is recommended to choose the version of Skype for Business that is compatible with your Office suite. This ensures seamless integration and enables you to leverage the full potential of both Skype for Business and Office applications.

By selecting the right version of Skype for Business, you can optimize your business communication and collaboration, enhancing productivity and efficiency within your organization.

Skype for Business Basic– Instant messaging
– Presence status updates
– HD video conferencing (up to 250 participants)
– Screen sharing
File sharing
– Integration with Office applications
Skype for Business Standard– All features of Skype for Business Basic
– Audio conferencing (up to 250 participants)
– Enterprise voicemail
– Integration with Exchange
Skype for Business Online (Plan 2)– All features of Skype for Business Standard
– Cloud PBX capabilities
– PSTN conferencing
– Skype Meeting Broadcast

Skype for Business for Small Businesses

If you’re a small business owner, you may already be familiar with using Skype for personal communication. But did you know that Skype also offers a business version specifically designed to meet the needs of small businesses? Skype for Business goes beyond the functionalities of consumer Skype and provides a range of enterprise features to help you communicate efficiently and effectively.

With Skype for Business, you can take advantage of enterprise VoIP (Voice over Internet Protocol) capabilities, allowing you to make high-quality voice calls over the internet. This means you can connect with clients and colleagues around the world without expensive long-distance charges. Additionally, Skype for Business offers video conferencing capabilities, which enables you to conduct virtual meetings and collaborate with team members remotely.

One of the advantages of Skype for Business is its familiar user interface. If you’re already familiar with consumer Skype, you’ll find it easy to navigate and use Skype for Business. This makes the transition seamless and reduces the learning curve for your team members. Furthermore, Skype for Business integrates well with other Microsoft products, such as Outlook and Office 365, allowing you to streamline your business communication and productivity.

Table: Skype for Business vs. Consumer Skype

FeaturesSkype for BusinessConsumer Skype
Enterprise VoIPYesNo
Video ConferencingYesYes
Integration with Office 365YesNo
Advanced Security FeaturesYesNo

Whether you’re looking for a cost-effective solution for business communication or seeking to enhance collaboration within your team, Skype for Business provides the necessary tools and functionalities to meet your needs. By harnessing the power of enterprise VoIP and video conferencing, you can improve communication efficiency, reduce costs, and foster collaboration in your small business.

Skype for Business for Small Businesses

So, why stick with consumer Skype when you can leverage the power of Skype for Business? Upgrade your business communication and take advantage of the enterprise features that Skype for Business has to offer. Start forging stronger connections with your clients, collaborating seamlessly with your team, and elevating the way you communicate in your small business.

Microsoft Skype for Business Pricing and Plans

When it comes to Microsoft Skype for Business, there are a variety of pricing and plan options available to suit different business needs and budgets. Whether you’re looking for a standalone product or integration with Microsoft Office 365, you’ll find a plan that fits your requirements.

Standalone Plan

The standalone plan for Microsoft Skype for Business offers a range of features designed to enhance your business communication. With this plan, you’ll have access to group instant messaging, audio calling, and HD video calling capabilities. This allows for efficient and effective communication within your organization and with external partners or clients.

Office 365 Integration

If you’re already using Microsoft Office 365, integrating Skype for Business into your existing suite of tools is a seamless option. Office 365 plans offer additional features and functionality beyond the standalone plan, including the ability to schedule meetings, share applications, and record audio and video. This integration allows for a more streamlined and comprehensive communication experience.

By choosing the right pricing and plan option for your business, you can leverage the power of Microsoft Skype for Business to enhance your communication and collaboration efforts. Whether you opt for the standalone plan or integrate it into your Office 365 suite, you’ll benefit from the advanced features and capabilities that Skype for Business has to offer.

FeaturesStandalone PlanOffice 365 Integration
Group Instant MessagingYesYes
Audio CallingYesYes
HD Video CallingYesYes
Meeting SchedulingNoYes
Application SharingNoYes
Audio/Video RecordingNoYes

With Microsoft Skype for Business, you have the flexibility to choose the pricing and plan that aligns with your business goals and communication needs. Whether you opt for the standalone plan or integrate it into your Office 365 suite, you’ll be able to take advantage of the advanced features and capabilities that Skype for Business offers. Make the most of your business communication by selecting the right pricing and plan option for your organization.


In today’s fast-paced business world, efficient communication is essential for freelancers and businesses to thrive. Skype communication serves as a powerful tool for enhancing client relationships and optimizing work productivity.

By leveraging Skype’s features such as chat, voice calls, video calls, and screen sharing, freelancers can streamline their communication process and connect with clients in real-time. Regular check-ins and weekly meetings provide the opportunity to discuss project progress, address any concerns, and seek valuable feedback.

Moreover, video calls add a personal touch to the professional relationship, allowing freelancers to establish a deeper connection with clients. Building trust through open and transparent communication is vital for long-term success.

With Skype, you can master the art of efficient business communication. Embrace this versatile platform to optimize your work processes, strengthen client relationships, and ultimately achieve your professional goals.


How can Skype communication benefit freelancers?

Skype communication allows freelancers to effectively communicate with clients through chat, voice calls, and video calls. It offers features that make it convenient to exchange information quickly.

What are the key areas of Skype communication that freelancers should focus on?

Freelancers should focus on initial introduction meetings, screen sharing for onboarding, quick daily check-ins, weekly meetings for project discussions and feedback, and video calls to create a personal relationship with clients.

How can initial introduction meetings be conducted through Skype?

Freelancers can have chat, voice calls, or video calls with clients during initial introduction meetings to establish a connection and exchange files and images instantly.

How can screen sharing be used for onboarding?

Screen sharing on Skype allows freelancers to visually show and explain tasks, making the onboarding process more efficient and effective, especially when there are communication gaps or complex issues to address.

Why are quick daily check-ins important in Skype communication?

Quick daily check-ins through Skype provide regular updates to clients, alleviating concerns and keeping them informed of the freelancer’s work schedule, areas of focus, and any obstacles encountered. It also allows for immediate communication for questions or issues.

How can weekly meetings on Skype benefit freelancers and clients?

Weekly meetings provide an opportunity for freelancers and clients to discuss the overall project, share experiences, and provide feedback. This helps address any problem areas and build trust. Skype’s audio and video capabilities make these meetings more engaging and productive.

How can video calls enhance the client relationship on Skype?

Video calls allow freelancers to establish a more personal connection with clients, creating a deeper meaning in serving them. While maintaining professionalism, video calls add a personal touch and solidify the professional relationship over time.

How can Skype for Business be installed?

Skype for Business can be installed by downloading it from the Microsoft 365 home page, selecting the preferred language, and choosing the version that matches the Office programs. After installation, it can be launched for business communication.

What does Skype for Business offer for small businesses?

Skype for Business combines enterprise-level features with a familiar user interface, making it a cost-effective option for small businesses. It also provides video conferencing capabilities, making it a versatile choice for business communication needs.

What are the pricing and plan options for Microsoft Skype for Business?

Microsoft Skype for Business offers various pricing and plan options. It can be purchased as a standalone product or integrated with Microsoft Office 365 plans. Different plans cater to different business needs and budgets, offering features like group IM, audio and HD video calling, scheduling meetings, application sharing, and audio/video recording.

Leave a Comment

Your email address will not be published. Required fields are marked *

Scroll to Top